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Before you can submit your project, you will be prompted to create an account (register) and submit payment for all projects you intend to enter. (Note that account approval may take up to 24 hours to take effect. Entry fees are not refundable after September 20, 2017).

Once your registration account is approved, you can begin the submission process! You will not have to complete your submission(s) in one sitting. By clicking "Save" at the bottom of any page, projects can be edited and/or updated until the September 27, 2017 submittal deadline. When you are finished, you can use the "Save and Finalize" button.

Click on My Submittals (once you are logged on, you can find "My Submittals" under "My Account" at the top, or in the menu on the left of the page). Within your submittal account, you can create a new submission, continue working on a saved submission, or review past submission(s).  

To view or download the full PDF version of the 2017 Honor Awards Submittal Guidelines, click here. 

What You Will Need for a Complete Submission

  1. An ONLINE FORM for administrative purposes
  2. An anonymous PROJECT SUBMISSION PDF file for jury review and evaluation purposes, and online gallery viewing on the AIA Seattle website
  3. An anonymous representative image of the project for use in the ONLINE GALLERY
  4. A team-credited PUBLICITY PACKAGE for public presentation purposes
  5. A completed ENERGY CALCULATOR excel file and a PDF export of the RESULTS page (BUILT category only)

1. ONLINE FORM

Select Submission Category: BUILT or CONCEPTUAL (select one per entry)

Provide Entrant Information

  • Entrant Name: Name of the firm or individual submitting the project
  • Entrant Contact: Name of the individual we can contact if there are questions or problems with your submittal
  • Entrant Contact Info: Email, Phone, Postal Address, City, State and Zip code

Credits

  • Design Team: Please list the primary design team only. All collaborators/consultants should be listed in the next field
  • Collaborators: Include consultants, design professionals, contractors, and other collaborators involved in the project, but not listed in the design team credits. Please list each as “Description: Firm Name”, (i.e. Lighting: Jane’s Lighting Co.) Please be consistent, as how you list the credits is how they will appear in all publicity and, in the event of an award, on the certificate.
  • Owner/Client: Leave blank if anonymity preferred. Owners must be informed of potential site visits and the potential for significant recognition in the media should the project receive an award.
  • Photographer Credit(s): inclusion of photos implies permission from the photographer. Correct attribution is the sole responsibility of the submitter.

Provide Project Information

  • Project Name: Use this project name consistently throughout the submittal, including all file names. This name will be referenced in any future publications, press releases and the like in reference to this submittal.
  • Building Size: Total square footage. Use aggregate gross area for project with multiple buildings/units. Leave blank for projects with no buildings.
  • Lot size: Total gross square footage (BUILT projects only), please list numbers
  • Location: Street address, City, State and Zip Code  
  • Site Visit Contact(s): Name, mobile phone number

Site Visit Contacts must be reachable on Saturday, November 11, between 2pm and 7pm at the phone number provided. Advise contacts to pick up “unknown” calls that day. The contact must be authorized to organize a hosted site visit either on the afternoon of Saturday (November 11) or on Sunday (November 12). Site visits are anonymous. The Design Team shall not be present.

Primary Project Type & Secondary Project Type (if applicable):

  • Residential: Multifamily
  • Residential: Single-family
  • Educational
  • Civic
  • Commerical
  • Renovation
  • Historical Preservation
  • Master Plan
  • Installation
  • Furniture
  • Museum/Arts
  • Office

2. PROJECT SUBMISSION PDF

File Formatting Requirements:

  • Format: PDF file, 8.5x11 landscape format  
  • Size: 7 MB maximum size for the entire file  
  • Maximum Number of Pages: 15  
  • Naming Convention: ProjectName.pdf * Use the same project name you submitted on the online form. This name will be referenced in any future publications, press releases and the like in reference to this submittal.

All materials contained in this file must be anonymous. Failure to follow this requirement will result in automatic disqualification.

Content Requirements & Limitations

Page 01: Provide Project Information (as input on the online form)

  • Project Name
  • Lot Size
  • Building Size
  • Location: City, State (only)
  • Primary Project Type

Page 02: Provide Project Narrative (as input on the online form)

  • Provide a project narrative to convey design concepts to jury; respond to Judging Criteria; limit to no more than 500 words, 12pt minimum font; No graphics or imagery.  

Pages 03 up to page 15: Represent Project Graphically

  • These pages are meant to graphically represent the project. Limit labels or annotations to no more than 30 words per page.
  • Pages may include, but are not limited to: diagrams, photographs, site plans, floor plans, sections, elevations or other illustrative drawings.
  • Indicate the project’s physical context or site character through graphics and/or imagery.
  • Conceptual, technical or programmatic diagrams are encouraged!
  • Renovations and additions should clearly delineate the scope of work and consider including graphics and/or images that distinguish between the initial circumstances and the final product.

3. ONLINE GALLERY IMAGE

File Formatting Requirements:

  • Format:  JPG file, 8.5x11 landscape format  
  • Size: 2 MB maximum size  
  • Number of Image Files: 1
  • Naming Convention: Project Name_01.jpg* Use the same project name you submitted on the online form and the project PDF. This name will be referenced in any future publications, press releases and the like in reference to this submittal.

All materials contained in this file must be anonymous. Failure to follow this requirement will result in automatic disqualification

4. PUBLICITY PACKAGE

File Formatting Requirements:

  • Format: JPG files, 8.5x11 landscape format  
  • Size: 2 MB maximum size per JPG image file
  • Number of Image Files: 3
  • Naming Convention: ProjectName_02.jpg, ProjectName_03.jpg, etc.* Use the same project name you submitted on the online form and the project PDF. This name will be referenced in any future publications, press releases and the like in reference to this submittal.

Content Requirements:

Include Project Name, Location, and Entrant’s Name on each image.

  • Image 02: Project Image: a representative image of the projec
  • Image 03: Team Photo(s): a photo or compilation of photos of the project team
  • Image 04: Collaborator Credits: a comprehensive listing of the design team, owner/client (if desired), and project collaborators. Use of logos is encouraged.

5. ENERGY IN DESIGN AWARD

(BUILT CATEGORY ONLY) 

To view or download a PDF of the Energy in Design Award calculator instructions with a link to the calculator, click here.

File Formatting Requirements:

  • Format: Completed excel file of calculator and a PDF output of the results page.  
  • Naming Convention: Project Name and "co2calc" (e.g. 1_ProjectName_co2calc.xls). Replace "ProjectName" with the name of the project being submitted. Use the same project name you submitted on the online form and the project PDF. This name will be referenced in any future publications, press releases and the like in reference to this submittal.

Photo Relsease

By participating, all entrants grant the American Institute of Architects Seattle (AIA Seattle) a non-exclusive license to post the entries in an online gallery so that the public may view all competing entries. In addition, each winner grants to AIA Seattle a license for use of all entries in connection with AIA Seattle Honor Awards, in any media now or hereafter known, including but not limited to: publication in newspapers and magazines and AIA Seattle sponsored exhibitions of the work (including the online gallery). AIA Seattle will not be required to pay any additional consideration or seek any additional approval in connection with such use. Submission to this program implies permission from the project owner, and releases AIA Seattle from any responsibility of seeking permissions from owners, photographers, or any project-related stakeholders. Inclusion of photos implies permission from the photographer. Correct attribution is the sole responsibility of the submitter.


Questions?

 

Program & Registration Questions? Cassie Blair, cassieb@aiaseattle.org, 206.448.4938 x101

Sponsorship Questions? Kimber Leblicq, kimberl@aiaseattle.org, 206.448.4938 x103

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